| Overview |
During the booking of an offender, wizards walk the officer through the entire booking process. The wizards will assist the officer to ensure the proper information is captured. Customized pull down menus for such information ensure all data entered is uniform. If the information is not accurate or what is asked for, the booking process cannot continue.
The Golden Eagle system has all state specific charge and statute codes loaded in each system, taking the guess work out of the entry of charges. The charge codes are also assigned their UCR specific code, making the UCR report as simple as clicking on the report from the menu. Any fine, bond or bail amounts can also be assigned to these charges. The amount will default when the code is entered but officer will have the ability to change these amounts per judges’ orders. Charges may also be linked or made supplemental to another charge.
The ability to record medical screening information can also be complied during this process. Within this section, information regarding the medical condition of the inmate at time of booking can be recorded as well as the medical history of the offender. Free text fields will allow booking officer to enter any offender comments as well as the officer’s comments regarding their medical condition.
The offender’s property intake is also done during the initial booking process. At anytime during the inmates stay in the facility, the officer will have the ability to review their property and approve property upon transfer of facilities.
Upon conclusion of the booking procedure, the booking officer will then take mugshots, capture fingerprints, and capture signatures. The booking officer’s signature is also captured and will appear on items such as property form, medical screening form and arrest reports.
The Golden Eagle system has the ability to create wristband or identification cards. The system has the capability to create to print durable, high-resolution color I.D. badges for offenders as well as staff. The badges are printed on 3-3/8” x 2-1/8” Polyester/PVC cards. Upon final booking, the officer may create the form of identification used within the facility. The identification cards will have barcode capabilities as well as a picture of the inmate.
The Golden Eagle system is set up to first determine if an inmate has a record in the facility. This search is done by entering (1) Name/Race/Sex/DOB, (2) Social Security Number, (3) Drivers License and State, (4) System ID Number, or (5) Fingerprint. Within the name search, any alias, sound like or hyphenated names can be used in the name field. Their alias will appear with confirmed name and proper identification. In the event of more than one name for that alias, additional information will appear across the field allowing for an exact identification.
By using the fingerprint module, offender places corresponding finger on scanner. If offender has been in facility previously, their most recent booking information will appear, including last mugshot. The intake officer can then update any information on the new booking. Likewise, upon release, the offender will place finger on scanner to verify the release of the appropriate offender. When offender places finger on scanner, it will verify with mugshot. Never again will the wrong offender be released.
The booking number is unique to that inmate. It will stay with the offender forever within the system. The Booking number will be a separate number that will be specific to the times the inmate is booked. These number parameters are established by the facility at installation. When entering the information, the time is stamped for not only the booking but also the time of arrest.
The Golden Eagle system has a very elaborate classification design. The officer first is able to note primary and secondary factors.
Primary Factors included:
The Secondary Factor includes:
These factors start the process. Other information includes:
In the assessment section, the Point Additive system is built in to classify inmate status.
Finally, the summary and supervisory recommendations section can be viewed. This allows for a supervisor to take the information gathered up to this point in making a final classification. The system has Special Management Concerns that will note as applicable.
An officer in a supervisory role may look at these concerns and make a final placement determination. According to the lay out of the facility, housing is set up in the system to show the appropriate place to house the inmate. This will identify the number of inmates already residing in that cell or pod, the sex, type of inmate classification (minimum, medium, and maximum) and the total number of inmates that may be housed in that cell or pod.
The supervising officer may set up a scheduling date to reclassify or may override the review. Any time this information is addressed, a date is stamped on the screen to validate the review and can be made into report form to show the movement of the inmate.
Once a sentence is entered into the Golden Eagle system, all calculations are made automatically as it relates to inmate outdates. The charges are entered in the inmate’s file and when the sentencing information is added to the file, the calculations are done by the system. The system takes into account whether the sentence is consecutive or concurrent. Sentencing information is done in years, days, and hours.
The system has a very easy to use method to calculate custody credits of time and when time is revoked. The officer will be able to determine the sentence length, the amount of credit obtained for time served and good time credit. Per laws, the sentencing calculations defaults may be set to account for any good time credit days for every day sentenced.
An officer may make a manual entry to adjust time for credit or revoking of good time. This feature is set to where only authorized personnel may make these adjustments
Officers have the capability to generate reports for offenders scheduled to be released at anytime.
Upon release, the system has several fail-safe systems installed to make release easy and ensure the proper inmate is being released. Reports generated to show which inmates will be eligible for release. At the time of release, the officer will click on the release button. Before an inmate can be released, the officer must complete the charge disposition. If there are any holds or detainees on this inmate, they must first be taken care of before release can proceed. These holds can be from other counties. Any holds from other counties or agencies must be addressed the same as a local hold. If there are not any holds, the system will ask if the officer wishes to verify this inmate by scanning of the finger.
A final inmate release screen then appears complete with photo identification. The time of release is also stamped on this page. Final disposition of charges are noted as well as any funds to be refunded to the inmate or balance due from inmate. Also noted on the release form will be who the inmate was released to, how they are being released and the releasing officer. If the offender is being transferred to another facility, the destination is noted as well as the transporting officer. All fields must be completed in order for release to be finalized. Even when all fields are complete, the system will ask again if the officer is sure this inmate is to be released.
If the inmate owes money, a screen will appear. They are given the option of either paying the fine or carrying this over to a future time. Receipts are then printed. The reports produced include the Inmate Release Report, Inmate Property Receipt, and Housing Fee Invoice (if inmate is being charged for the stay), the reports require signatures from both the inmate and the officer. The inmate property report will have a detailed list of all items taken at initial booking.
The Golden Eagle system has a very comprehensive tracking system. This gives the user the ability to record multiple notes related to an individual offender that are date and time stamped. The security is such that once an entry is made and time stamped, that record could not be changed. If attempted, this will show up on the audit log kept on all users. This information is recorded anytime an offender’s record is viewed or edited. Entries can be made to track every movement of an offender, such as when transferred to another county facility or when they make a canteen purchase.
Anytime a violation involving an offender occurs, the Golden Eagle system has the ability to record this information including the time of occurrence, date, and staff involved. Space is available for additional notes.
The system has the ability to note which inmates require medical services. This includes all medical functions and procedures such as administration of medications, dietary requirements or restrictions, allergies to medications or body abnormalities. The system also has an area to note previous medical issues such as asthma, kidney problems, hay fever, diabetes as well as suicidal tendencies.
Any time medications are administrated to the inmate, that incident is recorded in their record that is automatically time stamped. Also noted in this record is the officer administrating the medication, time and date. This information is kept separate from the inmate’s total medical record. The officer, depending on his level of security, will not have access to the inmate’s medical record.
Each visitor to a respective inmate is recorded within the system. Anytime an inmate receives a visitor, this event is recorded. Each visitor is added into the system. The system tracks the social security number of the visitor as well as address, phone number, driver’s license number. As with the entry of an inmate, when entering a visitor it is discovered that person has an outstanding warrant, appropriate action may be taken.
Likewise, the system will allow for a no-contact list to be maintained. The history of each time the visitor enters the facility is kept and can be made into report form. The system can be set up to take visitation on appointment basis.
The Golden Eagle has an extremely comprehensive commissary module. This module is so complete Commissary providers use it as a stand-alone module. The facility will have a beginning inventory. Inventory is adjusted immediately after each transaction. Each item is given a code number, which can be barcoded. The facility will have the inventory on hand and will be able to set parameters for re-ordering products. This allows for a setting as to when to reorder and how many to reorder to insure timely shelf life and profitability.
When the inventory is put into the system, wholesale cost is tracked as well as the desired profit margin. In calculating retail pricing; either set a percentage of profit or manually price your item. This can be set for each individual inventory item. The inventory control can be set to limit the number of items sold to an inmate.
Upon initial booking, funds taken from the inmate goes directly into his house financial account. These funds pay for his housing if the inmate is being charged or allow him to purchase items from the commissary. It is possible at any time to determine the amount an inmate has in their individual account. Within the account process, a record of every financial transaction is kept and will show detailed purchases within the commissary.
Other transactions can be made to an inmate’s account. These include adding money from outside sources, credit account for work performed, or the ability to write third party checks. At any time an account can be accessed to determine the account balance.
During a commissary session, the inmate selects from a pull sheet the desired items they wish to purchase. The inventory is then pulled and distributed. Upon receipt of the items purchased, the inmate will have a receipt showing what was received and have their account balance after transaction. Their accounts are debited immediately upon the entry of their order.
By selecting the Inmate Events tab on the Golden Eagle Jail Management System, the officer has the capability of tracking every movement the inmate makes within the facility. Any desired event tracking may be done. With the barcode module, a barcode can be made for each event allowing the officer to scan the event then scan the inmate’s form of identification. The officer then downloads this information into the system. All information downloaded is time stamped and this cannot be adjusted on the scanner.
For event overviews, the system will allow an officer to view and print offenders by location. It is also possible to view a history of the movements and the inmate complete with time and date stamped.
For work release inmates, the system will have reports which will identify times the work, who the employer is and the planned times of departure and arrival at the work site. Complete reporting is also available as to the inmates past history as it relates to check-in and check-out times. The system will notify officer of any overdue work release inmate. As with any financial matter, the work release inmate can be billed through the accounts tab.
The facility has the ability to view inmates with unique client numbers. Each time an inmate is booked the offender’s number from previous booking will remain the same but a different number for that particular offense. This number will be different for every subsequent booking for this inmate. The state identification number is also recorded at the time of booking. The officer will have the opportunity view previous booking information and make any modifications as necessary.
The system will allow for merging of files and any associated information if it is discovered they are the same person. It is also possible for an officer with appropriate security will be able to expunge records. Files may also be sealed and may only be viewed by appropriate personnel.
Anybody with the proper security access may any records within the Golden Eagle system. This includes Civil Processing Deputies or County Attorney ’s Office.
The system will support the ability to post certain inmate information on county of other website. Facility administration may develop the amount of information to be released. Photos may also be placed on this information.
Within the Records Management Module, the county will have the ability to maintain and manage the service of civil papers. The system is very flexible in allowing for modification of information after the initial entry.
As is the case in all modules, the system has a search engine which allows the officer to search for person by cause number, plaintiff’ s name, defendant’s name, served person and address.
The system will determine if there are other warrants open for the person. When preparing the warrant, the report has the ability capture any photos in the system and attach them to a cover report. Likewise, the system will determine if the person has ever been held in custody in the facility.
All pertinent information can be found on a single screen, such as:
The Golden Eagle system warrant tab will maintain and manage any facilities’ warrant information. It meets or exceeds state and NCIC2000 standards for warrant reporting. The officer, with proper security clearance, has the ability to enter and change warrant information.
Among the fields they are may change include:
Since the system is totally integrated, the officer has the ability to determine if the person is currently in custody within the facility. If already in or if that inmate has been in the facility before, all records from any previous booking will be available. The officer can easily determine of there are additional warrants in the system.
Reports may be run to determine warrant statuses, such as time span of warrants, particular issues within the warrant and/or determine a juvenile warrant.
The Golden Eagle system has the ability to bill either agencies or inmates for their housing and incidental charges. The facility has to merely set up the agency in the system.
The information required includes:
Within the Billing Information, the facility may set up the amount of the daily charge, whether to charge for first of last day and partial day charges.
Facility also has the capability to split billing of an inmate between two agencies or change the dates of billing between or during stays. The facility may review the history of billing by merely entering the time period requested.
When the Invoice is printed, it is ready for mailing with window envelope and will have amount shown on bottom. The form may be custom made and formatted to fit the facilities’ needs.
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